The name of the organisation shall be HL7 India, hereinafter referred to
as “HL7 India”. The Organisation would be registered in India as a not for
HL7 India is an independent, non-profit-distributing, membership-based
organisation that exists to encourage the adoption of standards for healthcare
information communication within India.
The objective of HL7 India is to support the development, promotion and
implementation of HL7 standards and specifications in a way that addresses the
concerns of healthcare organisations, health professionals and healthcare
software suppliers in India.
HL7 India is the accredited International Affiliate of Health Level Seven
Incorporated (“HL7 Inc.” or just “HL7”,) for India. HL7 India shall seek to
retain this affiliation or a similar formal status in relation to the wider HL7
community subject to agreement by the membership of HL7 India. The rules and
obligations applicable to International Affiliates shall be deemed to apply to
HL7 India except where such rules directly conflict with the bylaws of HL7 India
or with legal regulations within India.
HL7 India shall apply HL7 standards and methods to identify, develop and
publish specifications that meet existing and anticipated healthcare
communication requirements within India. HL7 India shall not develop or publish
specifications that intentionally favour the proprietary characteristics or
interests of specific systems, organisations or individuals. However, this
restriction shall not be deemed to prevent specifications which explicitly meet
the policy requirements driven by policy decision made at national level within
HL7 India shall operate with funds derived from membership dues, meeting
registration fees, publication fees, examination fees and such other sources
permitted under the Articles of Association in India as shall be agreed from
time to time by the Governing Council for HL7 India. HL7 India is a non-profit
distributing organisation and therefore no part of the HL7 India profits shall
accrue to the benefit of any officer, chair, member, participant, or
Membership shall be available on an annual basis to individuals,
companies, public bodies and other entities active, interested, and/or
materially affected by specifications in the field of health data acquisition,
handling, communication, and processing. Membership of HL7 India shall not be
conditional on membership in any other organisation or unreasonably restricted
on basis of technical qualifications or other such requirements.
All members of HL7 India should agree to abide in principle and in
practice by the Intellectual Property Rules mentioned herein (Section 8), the
HL7 India License Agreement (Appendix A), and the HL7 India Code of Ethics
(Appendix B) attached herewith.
Failure to abide by these would lead to an immediate termination of
membership from HL7 India.
Membership shall confer certain rights including attendance and in most
cases, voting rights at HL7 India Meetings, discounts, access to HL7 materials
and document as from time to time will be agreed by the Governing Council.
184.108.40.206 An individual can become an Individual Member of HL7 India
in order to
represent his/her own personal interests.
220.127.116.11 Individual membership shall be made available to any
eligible individual on an
equitable basis subject to a published schedule of subscriptions.
18.104.22.168 The benefits and responsibilities of individual members are
personal and strictly
22.214.171.124 An individual may not permit another person who is not a
member of HL7 India
(whether or not within the same organisation) to access documentation or
other materials that are deemed to be restricted to members of HL7 or its
Affiliates. An individual member may not reproduce or distribute any HL7 Inc or
HL7 India copyrighted material without express written permission.
126.96.36.199 Attendance rights or discounted prices for members in relation
to any product or
service shall apply only to the individual member and not to any product
188.8.131.52 Individual membership confers a right to vote in any HL7 India
accordance with the applicable balloting rules.
184.108.40.206 All individuals in India who are currently the members of HL7 Inc. are
automatically entitled to be individual members of HL7 India with all the
benefits, duties, responsibilities and rights associated with Individual
membership in India including the right to vote in HL7 India ballot and the
right to serve as Officers and Governing Council members of HL7 India. This
membership is valid till the end of their Individual membership with HL7 Inc.
220.127.116.11 An organisation may become the Organisational member
of HL7 India to represent
the interests of that organisation.
18.104.22.168. Organisational membership is open to any identifiable
individual or individuals
grouped together for a common purpose.
22.214.171.124 HL7 India reserves the right to publish and apply different
membership rates for
organisations based on their size, turnover or other appropriate features.
126.96.36.199 HL7 India reserves the right to refuse or specify special
to any organization which aggregates a large number of organisations or points
of authority. This provision is specifically intended to apply in cases where a
government body, National Health Service Organisation, or trade association
seeks joining HL7 India to extend membership benefits to a large number of
188.8.131.52 Organisational membership shall be available to any eligible
organisation and may
Be effected by any person within an organisation who completes and signs/ gets
Signed the appropriate membership forms and pays the appropriate
subscription. Where different parts of an organisation submit such membership
applications, HL7 India shall have the discretion as to whether to accept such
applications or refer these back for resolution within the submitting
184.108.40.206 Organisational Membership allows the Organisation to
make membership benefits available throughout the organisation at the discretion
of the person submitting the application for membership or a designated
authority within the organisation.
220.127.116.11 Organisational Membership allows the Organisation to
use HL7 or HL7 India copyrighted materials for the purposes of training its
employees or customers at the discretion of the person submitting the
application for membership or a designated authority within the organisation.
18.104.22.168 Organisation Membership confers a right to vote in any
HL7 India ballot in accordance with the applicable balloting rules.
22.214.171.124 All organizations in India that are currently the organizational
members of HL7 Inc. are automatically entitled to be organizational members of
HL7 India with all the benefits, duties, responsibilities and rights associated
with Organizational membership in India including the right to vote in HL7 India
ballot and the right to serve as Officers and Governing Council members of HL7
India. This membership is valid till the end of their Organizational membership
with HL7 Inc.
126.96.36.199 Organisations that are eligible for Organisational
Membership obtain Benefactor Membership of HL7 India upon payment of an enhanced
188.8.131.52 Benefactor Members shall have, as a minimum, the same
rights and responsibilities as Organisational Members.
184.108.40.206 HL7 India reserves the right to determine subscription
rates and benefits applicable to Benefactor Members. The rates and benefits
shall be published and shall not be applied in a manner that would undermine the
openness and objectives of HL7 India.
220.127.116.11 The Governing Council may at its discretion offer
Honorary Membership free of charge to those who have provided exceptional
service to HL7 India.
18.104.22.168 Honorary Membership extends for a period of two years
after which, it stands annulled unless renewed by the Governing Council.
Honorary Membership is non transferable and does not confer any right to vote
in any HL7 India ballot.
22.214.171.124 Honorary Members shall not be eligible to serve as
officers or to stand as candidates in a ballot for the Governing Council.
126.96.36.199 The Governing Council may offer Complementary
Membership free of charge to those who have cleared HL7 Certification Tests
conducted in India. Such individuals shall apply for Complementary membership
through the HL7 India website and furnish their Certification details to be
considered for Complementary membership.
188.8.131.52 In all respects the rights, obligations, duties and
benefits of Complementary Membership shall be the same as those of Honorary
Membership, including the duration of membership and the non-eligibility to
vote, or serve as officers and Governing Council members.
184.108.40.206 Complementary members of HL7 India shall be eligible to
apply for Individual membership after paying membership rate fixed by the
Governing Council, after which, they can exercise the right to vote during HL7
India meetings and ballots. HL7 India governing council may opt to provide
a discounted membership rate for Individual Membership to members with
Membership shall become effective upon acceptance of a completed
application and receipt of designated subscription and shall continue for a
specified period or until terminated.
A membership may be terminated at any time by submitting a letter of
resignation to HL7 India Secretary. Resignation shall not result in any refund
The Governing Council may in exceptional circumstances suspend or expel
any member for a cause (such as an action that is illegal, unethical or directly
damaging to the interests of HL7 India). In such cases a member shall be offered
a hearing. A simple majority vote of the full membership of the HL7 Governing
Council shall prevail for such actions. Subscriptions shall not be refunded for
the year in which these actions occur. The HL7 India Governing Council may at
its sole discretion reinstate any member suspended or expelled.
The Voting Membership consists of all Individual, Organisational and
Benefactor Members(not Honorary Members) who have paid their subscriptions and
have not terminated or been suspended from membership. Except where otherwise
specified in balloting rules for particular purposes an Organisational or
Benefactor Member contributes two votes to the Voting Membership whereas an
Individual Member contributes one vote.
In so far is practical, all benefits extended by HL7 Inc. to members of
International Affiliates shall be made available to members of HL7 India
Individual, Organisational, Benefactor, Honorary, Student and Complementary
members. However in case of Individual, Honorary, Student and Complementary
members, these rights are limited to the individual and are not transferable.
Subscription to be charged shall be reviewed annually and shall be
determined by a vote at the Annual General Meeting for a recommendation made
from time to time by the Governing Council. All subscriptions received shall be
the property of HL7 India and shall be administered and applied for the
furtherance of objectives of HL7 India.
Governing Council shall determine charges to be applied for Meetings,
provision of materials or delivery of service by HL7 India. Money received in
payment of such charges shall become the property of HL7 India. Such charges
should first be applied to cover the costs associated with the event or product
for which the charges are applied and the balance of funds shall be used to
further the objectives of HL7 India.
Acceptance of donations shall require prior approval of Governing Council
of HL7 India. Any funds or property donated to further the work of HL7 India
shall be the property of HL7 India and shall be used for the purpose designated
by the donor. If no specific purpose is designated the donation shall be applied
and administered for furtherance of objectives of HL7 India.
Ultimate authority within HL7 India is the Voting Membership at a properly
convened General meeting.
HL7 India shall hold in each calendar year a general meeting as its Annual
General Meeting (AGM) in addition to other meetings that year and shall specify
the meeting as such in notices calling it: and not more than 15 months shall
elapse between two successive Annual General Meetings. All meetings other than
the Annual General Meeting shall be called Extraordinary General Meetings.
The AGM Shall:
reports from officers of HL7 India.
and approve accounts from Treasurer.
those positions on Governing Council due for Elections.
any other matter brought forth by Governing Council or the general membership.
An extra ordinary general meeting can be convened in any one of the
called by chair of HL7 India.
called by majority decision of the Governing Council of HL7 India.
called by more than 10% of voting membership. In such a case the meeting has to
be held within 40 days of receipt of such a request by the Chairman of the
Governing Council of HL7 India.
The Governing Council shall govern HL7 India between General Meetings and
shall determine from time to time the responsibility and authority of Officers.
220.127.116.11 Governing Council of HL7 India can consist of between 5 and 15
18.104.22.168. The Secretary shall issue an invitation for nominations from the
membership for vacant posts at least 30 days before the AGM (or other General
Meeting at which an election is to be held).
The nomination period shall close 5 days before the
22.214.171.124 In the event of insufficient nominations being received,
the membership shall be
notified and the nomination period for that election extended until the
time of voting.
126.96.36.199 A candidate shall be deemed unacceptable if more than one
member shall state this at the meeting at which ballot is held and this is
confirmed by majority of votes of members present at the meeting with each
member casting up to the number of votes permitted by their membership type.
188.8.131.52 Election shall be by secret ballot of members present at the
meeting, with each type member casting up to the number of votes permitted by
their membership type.
184.108.40.206 The results of the ballot shall be counted by one or more
scrutineers appointed by the membership.
220.127.116.11 The results of
the ballot shall be announced during the General Meeting.
18.104.22.168 Nominees who fail to be elected to the post of Officer will
automatically be considered, if they so wish, as nominees for the election of
the Governing Council members.
22.214.171.124 The Governing Council Members shall assume their roles at the end
of the meeting unless:
· The post would otherwise be vacant.
· Two or more Voting members request the Governing Council Member to assume
the role and this request is confirmed by the Voting Members present in which
case the role shall be assumed immediately.
126.96.36.199 The usual term of office for Governing Council members shall run
from one AGM until the next but one AGM (i.e. for a period of two years). The
intention is to have overlapping terms of office rather than to change the
entire Council at the same time.
188.8.131.52 Changes of Office:
AGM Even years:
The Annual General Meeting held in even years may elect 7 members of the
AGM Odd years:
The Annual General Meeting held in odd years may elect the
remaining members of the Governing Council, subject to the sanctioned total
strength of the Governing Council.
184.108.40.206 Membership of the Governing Council will cease on receipt by the
Governing Council of written resignation, through written notice of
incapacitation, through the missing of two consecutive Governing Council
meetings without approved extenuating circumstances, or through forfeiture of
membership for non-payment or other cause.
220.127.116.11 Unscheduled vacancies may be filled by appointment of the
Governing Council until the next scheduled AGM at which time the members shall
elect someone to fill the position for the duration of the vacant term of
The Governing Council shall:
18.104.22.168 A quorum for conducting official business at a meeting of the
Governing Council shall be a majority of its members.
22.214.171.124 The Governing Council shall hold at least two meetings per year
and shall participate in regular phone or email communications between meetings.
126.96.36.199 Other meetings of the Governing Council may be held at the call of
the Chair, or upon the request by four members of the Governing Council.
188.8.131.52 Meetings and Phone conferences of the Governing Council shall be
called with not less than 15 days and shall indicate any major agenda topics to
be covered. The agenda shall be made available by the Chair of Secretary no less
than 5 days before the meeting.
184.108.40.206 If the Chair (or in his absence the Chair-Elect or Immediate Past
Chair) believes circumstances warrant a reduction in the notice period required
by Clause 220.127.116.11 above may be reduced to 5 days for the next meeting or phone
conference of the Governing Council provided that:
The Chair (or in his absence the Chair-elect or Immediate Past Chair) or
Secretary makes reasonable efforts to ensure that all Governing Council members
are informed of the reduction in notice period and the reasons behind it.
The decision is approved by a two-thirds majority of Governing Council
members as evidenced by emails or faxes.
18.104.22.168 When required by the Governing Council, a meeting may occur by
means of a conference call or by any means of communication by which all persons
participating in the meeting are able to hear one another.
22.214.171.124 In order to conduct business that would normally be responsibility
of a Committee, at least one Committee member should be present at the Governing
council Meeting. If this is not the case, the Governing Council must not conduct
126.96.36.199 All the votes within the Governing Council shall be by simple
majority of those present. If a vote is tied or inconclusive owing to
abstentations, the Chair of the meeting can make a decision in the following
In the case of an inconclusive result due to abstention the Chair may rule
that the simple majority of those votings is to be followed.
In the case of tied vote, the Chair may determine the result using an
(additional) casting vote.
188.8.131.52 The Governing Council may also make decisions outside meetings of
the Governing Council provided that:
One or more members of the Governing Council makes reasonable efforts to
ensure that all Governing Council members are informed of the required decision
and the reasons behind it.
The decision is approved by the majority of Governing Council members as
evidenced by emails or faxes.
The Governing Council is informed of the approval and the names of the
Governing Council members so approving the decision.
184.108.40.206 HL7 India Officers and the Governing Council are required to
declare any pecuniary or other potentially conflicting interests that they have
in relation to a meeting in general or particular agenda topic. Many such
interests are implicitly recognized as a result of the organisations which
members are known to represent. However, some potentially conflicting interests
are not immediately apparent and these must be declared to limit the possibility
of misunderstanding. For example, when a person is funded by or representing one
or more specific clients or organisations at a meeting this should be declared.
Similarly, where two organisations have an affiliation or joint venture that
results in a shared interest this should be declared to the extent possible
within any pre-existing confidentiality agreement. All members of HL7 India
bring interests and expertise to the Organisation and so long as these are
openly declared they add to value and depth of the topics discussed. The
existence of a potentially conflicting interest is not in itself a reason to
withdraw from a discussion but other members of the Governing Council should
have the option to request withdrawal where they consider it appropriate.
220.127.116.11 HL7 India will only refund expenses incurred by
Governing Council members if these have been previously agreed in relation to a
particular task or set of duties.
18.104.22.168 HL7 India will fund the costs associated with meeting
rooms and associated facilities for Governing Council meetings.
22.214.171.124 HL7 India does not routinely refund expense associated
with attendance at meetings of the HL7 India Committees or HL7 India Subgroups.
126.96.36.199 The Governing Council shall agree a budget to support
the reasonable costs of the Chair or Technical Chair or other appointed deputy
to attend specified meetings at which the interests or responsibilities of HL7
India need to be represented. These funds shall only be available to cover
expenses that would not otherwise be funded by another organisation and may be
capped to exclude excessive or non-essential costs.
The Chair shall preside at all meetings of the Governing Council and at
all General Meetings of HL7 India. In the absence of the Chair, the Chair-elect
or the Immediate Past Chair shall preside over these meetings. The Chair shall
manage liaison or affiliations with HL7 Inc. and with other bodies. The Chair
shall be a member, ex officio, with vote, on all other formal or ad-hoc
committees, subcommittees or subgroups within HL7 India.
The Chair-elect shall automatically become the Chair at the conclusion of
the term of the Chair. The Chair-elect shall assist the Chair and develop the
operating plan for the following year. The Chair-elect shall be a member, ex
officio, with vote, on all other formal or ad-hoc committees, subcommittees
or subgroups within HL7 India.
At the completion of their term the Chair shall assume the role of
Immediate Past Chair. The Immediate Past Chair shall assist the Chair in
implementing the operating plan for the following year. The Immediate Past Chair
shall be a member, ex officio, with vote, on all other formal or ad-hoc
committees, subcommittees or subgroups within HL7 India.
The Secretary, under the direction of the Governing Council, shall
accomplish or cause to be accomplished, the following tasks: record and publish
GC meeting minutes; create and distribute meeting notices; create and distribute
voting items; tally votes; publish GC meeting agendas; maintain a list of
Governing Council members, and any other records required by law. The Secretary
shall provide or oversee the provision of general administrative support for the
Governing Council. In the absence of the Secretary, the Chair of the meeting may
appoint an Acting Secretary for the purpose of recording meeting minutes and
The Treasurer shall establish orderly mechanisms for the collection of
subscription and other income of HL7 India and the distribution of monies owed.
The Treasurer shall prepare, or cause to be prepared, all financial reports,
subject to procedures defined in these Bylaws, presented to the Governing
Council and to the membership. The Treasurer shall arrange the services of an
appropriate professional accountant to review or audit the records and financial
statements when and as required by the Governing Council. The Treasurer shall
have the responsibility to submit financial reports and pay dues to HL7 as
specified in the International Affiliation Agreement in a timely manner.
The various Committee Chairs shall chair meetings of their respective
Committee and shall be responsible for establishing orderly mechanisms for
development, discussion and adoption of methods and standards that meet the
objectives of the Committee and of HL7 India. The Committee Chairs shall oversee
the establishment and coordination of special interest Sub Groups and shall
maintain or cause to be maintained an appropriate level of membership
accessibility of submitted materials, subsequent discussion and resulting
information. The respective Committee Chair shall oversee the process of
balloting of India specifications. The respective Committee Chair shall also
coordinate India input to HL7 Inc. working meetings, harmonisation meetings and
ballots on subject specifications.
188.8.131.52 The Secretary shall issue an invitation for nominations from the
membership for vacant posts at least 30 days before the AGM (or other General
Meeting at which an election is to be held).
184.108.40.206 The nomination period shall close 5 days before the
the event of insufficient nominations being received, the membership shall be
notified and the nomination period for that election extended until the time of
candidate shall be deemed unacceptable if more than one members shall state this
at the meeting at which ballot is held and this is confirmed by majority of
votes of members present at the meeting with each member casting up to the
number of votes permitted by their membership type.
220.127.116.11 Elections of Officers to vacant posts shall be held in the
· Chair Elect
· Chair -Technical
· Chair- Education
· Chair- Marketing
18.104.22.168 Election shall be by secret ballot of members present at the
meeting, with each type member casting up to the number of votes permitted by
their membership type.
results of the ballot shall be counted by one or more scrutineers appointed by
results of the ballot shall be announced during the General Meeting.
22.214.171.124 Nominees who fail to be elected to the post of Officer will automatically be
considered, if they so wish, as nominees for the election of the Governing
Council members at Large.
Chair and the Chair Elect shall assume their roles immediately after the
announcement of the result. All other Officers shall assume their roles at the
end of the meeting unless:
The post would otherwise be vacant.
Two or more Voting members request the Officer to assume the role and this
request is confirmed by the Voting Members present in which case the role shall
be assumed immediately.
The Chair shall serve for a term of two years immediately following a one
year term as a Chair Elect. The term of office of the Chair shall begin in an
odd numbered year and shall run until the AGM in the next odd numbered year.The
Chair shall not serve consecutive terms.
The Chair Elect shall be elected at the AGM in an even numbered year and
shall serve in this role until the following AGM and will then ascend to the
role of the Chair.
The Immediate Past Chair shall serve for a period of one year, commencing
at the AGM in an odd-numbered year and ending at the following AGM with the
election of a new Chair-elect.
The Secretary shall serve for two years being elected in odd-numbered
years. The Secretary shall serve no more than three consecutive terms; this rule
to be waived if no nomination is made of a candidate deemed acceptable by the
The Treasurer shall serve for two years, being elected in odd-numbered
years. The Treasurer shall serve no more than three consecutive terms; this rule
to be waived if no nomination is received of a candidate deemed acceptable by
The Committee Chair shall serve for two years, being elected in
odd-numbered years. The Committee Chair shall serve no more than three
consecutive terms; this rule to be waived if no nomination is received of a
candidate deemed acceptable by the membership.
126.96.36.199 Vacancy of the office of Chair shall be filled by succession of
the current Chair-elect to the Office of the Chair to serve through their
elected term. In the absence of a Chair Elect(as would be the case in the first
year of a Chair’s term), the Immediate Past Chair shall assume the office of the
Chair pro term and initiate the nomination of candidates and election of a new
Chair within ten days. The elected Chair shall take Office immediately upon
publication of results of the election and serve the remainder of the term.
188.8.131.52 Other Vacancies shall be filled promptly by vote of the Governing
Council in regular or special assembly with co-optees as necessary to complete
the current term.
A Committee is a group of members that determines all matters relating to
a specific matter of interest for HL7 India. It engages in businesses that
promote furtherance of objectives of HL7 India subject to the specified domain
of interest, e.g. Technical, Education, Certification, Marketing, or any other
as decided by the Governing Council.
All members of HL7 India are automatically members of a Committee and are
entitled to attend and vote at its meetings.
The Committee is organised by the Committee Chair who is responsible for
arranging or causing to be arranged all necessary meetings. Between meetings the
Committee Chair may make interim decisions on behalf of the Committee in liaison
with the HL7 India Chair. Any such interim decisions should be reported to the
Committee by email and are subject to endorsement or rejection at the next
Each designated Committee of HL7 India shall meet no less than three times
a year, either in person, or by employing means of long-distance communication
like audio/video conferencing and other similar facilities. The Committee Chair
shall give at least 30 days notice of Committee meetings. The notice of the
meeting shall indicate the date, time and venue and any ballot proposals that
will be brought before the meeting and shall outline other substantive issues to
be discussed at the meeting. The notice shall also specify the quorum necessary
for the conduct of business and/or the quorum for addressing the ballot
proposals that will be brought before the meeting. Revisions to agenda based on
input from members are permitted but such additions must be circulated no less
than 5 days before the meeting. HL7 India members need to notify the respective
Committee Chair of their intention to be present and/or vote at the respective
Committee meeting within 15 days after the receipt of the notice of that
The Governing Council will seek offers of provision or sponsorship of
meeting rooms for HL7 India meetings from amongst its membership. Where such
offers are not available the Governing Council may choose either to fund the
necessary meeting facilities or to charge members for attendance.
The Committee may establish Subgroups to undertake detailed work or
discussion in specific subject or domain related areas.
Committee Subgroup should have a specific role related to the production
of a specific draft deliverable or set of recommendations in a defined area of
interest. All recommendations and draft deliverables from a Committee Subgroup
must be brought to and sanctioned by the Committee prior to wider dissemination.
Each Subgroup must decide how many Co-chairs it requires up to a maximum
The Co-chairs are responsible for arranging meetings of the subgroup and
for reporting back recommendation and other outputs to the Committee. At least
15 days notice should be given for all meetings including an indication of the
184.108.40.206 When an election for Co-chair of a group is announced any member
of HL7 India in good standing may be nominated and seconded, or they may self
nominate. Elections must be announced to the respective Committee 30 days in
advance of the actual election. Candidates may be put forward up to the point of
220.127.116.11 Election of a Co-chair shall take place in a formal subgroup
meeting and shall be by simple majority based on a secret vote cast by HL7 India
members on appropriate voting slips. HL7 India members need to notify the
respective Committee Chair and add themselves to the ballot list to exercise
their intention to vote, abstain or comment at the respective subgroup Co-chair
election within 15 days after the receipt of the notice of that Subgroup
18.104.22.168 The quorum for Co-chair elections is five Voting Members in good
standing. Each Voting Member may cast only one vote irrespective of their type
of membership. Where a subgroup cannot achieve a quorum for an election and
hence there is no elected Co-chair the subgroup shall be deemed to be an Interim
Subgroup as described in 7.2.4 below.
22.214.171.124 Where a member of a Subgroup believes that a particular
organisation will have or has had a preponderance of influence on the outcome of
an election, and where they believe this to be against the interests of the
group they may ask for a recount limiting to 3 the number of votes recorded from
people representing the same organisation. The Committee Chair may at their
discretion order a fresh election under these rules.
126.96.36.199 A Co-chair shall serve for two years and may then be re-elected.
188.8.131.52 Where a Co-chair fails to attend two or more consecutive meetings
of the subgroup the subgroup may pass a resolution informing the Committee chair
that they deem the Co-chair to have stood down. At this point the Committee
Chair may direct that an election shall be held to fill the vacant post.
184.108.40.206 Where a subgroup has two or more Co-chairs it is desirable but not
essential that elections should be arranged to be at least six months apart.
220.127.116.11 The Committee chair shall be responsible for conduct and oversight
Where a new subgroup is being formed members may not initially wish to
hold elections since the exact aims of the group may need to evolve. Any group
of HL7 India members may hold interim subgroup meetings with the permission of
the Committee Chair who may also appoint an interim Co-chair. An Interim
Committee Subgroup shall present a formal mission statement and charter to the
Committee and hold Co-chair elections within six months of its first meeting.
Unless explicitly agreed by the Committee all HL7 India Members are
entitled to attend any Committee Subgroup meeting. However, members need to add
themselves to ballot by notifying the Subgroup Co-chair, to exercise their right
to vote, abstain or comment at the respective Committee Subgroup meeting within
10 days after the receipt of notice of the Subgroup meeting, sent out by the
respective Subgroup Co-chairs.
All HL7 India specifications, documents and work products would be
copyrighted by HL7 India under Indian and/ or International copyright law. HL7
Inc. protocol specifications, documents, and work products, collectively known
as Standards, are copyrighted by HL7 Inc. under the provisions of the US
All participants grant a free, irrevocable license to HL7 Inc. and HL7
i.To incorporate any
contributions regardless of media or form, and any subsequent modifications
thereof, in the creation or maintenance of HL7 Inc. or HL7 India standards or
ii.To copyright in HL7 Inc. or
HL7 India's name any HL7 Inc. or HL7 India standard or specification even though
it may include portions of said contributions.
iii.To, at HL7 India's sole
discretion, permit others to reproduce in whole or in part the resulting
All participants further acknowledge that, to the best of their knowledge,
all contributions are free of encumbrance as it relates to the intellectual
property rights of others.
The use of previously copyrighted material in standards and specifications
is discouraged; rather the material should be referenced by name and source
including any known licensing requirements. However, if such material is deemed
sufficiently important to merit insertion in the standards and specifications
and by the membership from the copyright holder, a note citing authorization for
use shall be included in the standards and specifications; without such
authorization the material may not be inserted in the standard or specification.
Submission of independently-developed documents for consideration as a
potential standard or specification or to serve as base documents for such
development is encouraged. In order to ensure unencumbered development a written
release of unrestricted world rights to use a document as the basis for
development of standards or specifications and for all future revisions and
editions of that standard or specification is required. In giving permission to
use the document as the basis for a standard or specification, the copyright
owner(s) do not forfeit the copyright to their original text and its future
development outside of HL7 India or HL7 Inc.; however, the copyright owner(s)
must agree not to refer to their document as an HL7 India or HL7 Inc. Standard.
The copyright owner(s) will be credited for their initial development of the
base document in the front matter of the approved standard or specification.
The use of trademarks or service marks other than HL7 India and HL7 Inc.
in the Standards is discouraged; however, when used the first occurrence of the
item will be marked by the appropriate symbol and the name of the trademark
owner will be annotated in the front matter of the Standard.
All participants will identify to HL7 India and to HL7 Inc., through the
issuance of a letter of assurance, any patents or patent applications felt to be
applicable to HL7 India or to HL7 Inc. standards or specifications. This
assurance shall be provided without coercion and shall take the form of either:
18.104.22.168 A general disclaimer to the effect that the patentee will not
enforce any of its present or future patent(s) whose use would be required to
implement the proposed HL7 India or HL7 Inc. standard or specification against
any person or entity using the patent(s) to comply with the standard or
22.214.171.124 A statement that a license will be made available without
compensation or under reasonable rates, with reasonable terms and conditions
that are demonstrably free of any unfair discrimination. This assurance shall
apply, at a minimum, from the date of the standard's approval to the date of the
withdrawal of the standard or specification, being irrevocable during that
HL7 India is not responsible for identifying patents for which a license
may be required by a standard or specification or for conducting inquiries into
the legal validity or scope of those patents that are brought to its attention.
HL7 India shall make the membership aware of any such patents brought to its
Material from the public domain included in the standard or specification
shall include annotation citing author and source.
Use of the HL7 India name or stationery to endorse, promote, foster, or
criticize any commercial product, vendors, services, or to express personal
views about legislative issues is prohibited without the permission of the
HL7 India stationery shall be used by Officers, Governing Council members,
appointed committee chairs, and staff for authorized business and projects
exclusively. Upon completion of official terms of office, Officers, Governing
Council members, and appointed committee chairs shall discontinue the use of HL7
India stationery immediately. The same is applicable to contracted staff upon
termination of appointment to HL7 India.
The Notice included below must be included in a Preface to all HL7 India
standards and specifications and/or any material derived by an HL7 India member
from such a document and/or including part of such a document, whether rendered
electronically or on paper:
This document contains or refers to material originally published by HL7
India and/or its parent body HL7 Inc. HL7 India materials are copyright works
and HL7 India reserves all rights to reproduction of these works. Selective
inclusion of extracts from HL7 India works in documents issued by HL7 India
Individual, Organisational and Benefactor Members is permitted for the purposes
of supporting the objectives of HL7 India. Any documents that include such
extracts shall also include this statement and references to appropriate source
HL7 India does not warrant the accuracy or fitness for purpose of HL7
India or HL7 Inc. works referred to or included in documents issued by its
members. Readers are recommended to consult the most recent version of
referenced materials as published by HL7 UK or HL7 Inc.
Use, replication or distribution of HL7 India materials and any derived
works is subject to the rules of HL7 India. Organisational Membership permits
distribution and use of HL7 India materials throughout the defined member
organisation. Individual Membership entitles the named member to use the
materials but does not permit any further distribution or use by any other
person. Membership of HL7 India also offers other benefits including the ability
to influence the scope and content of future HL7 standards and preferential
rates for workshops and working meetings of HL7 and HL7 India. HL7 India
Membership details and applications are available at http://www.hl7india.org."
The Governing Council shall convene an ad hoc committee to review
these bylaws periodically. These bylaws may be altered or amended as a result of
such review or upon approval of a Request for Change
A written request to revise the bylaws, containing the specific language
of changes recommended and signed by at least ten Voting Members in good
standing, may be submitted to the Secretary as a Request for Change.
Within 30 days of the receipt by the Secretary of a valid Request for
Change or the recommendations of the review committee, the recommended changes
shall be circulated to the full Voting Membership in the form of a ballot.
Allowing exactly 30 days from the date of release for the return of ballots, the
Secretary shall tally the returned ballots. The Request for Change shall be
deemed approved by an affirmative vote of at least two-thirds of all Voting
Members in good standing voting on the issue.
Bylaws, as altered or amended, shall become effective immediately upon
approval unless otherwise stipulated in the Request for Change or the
recommendation of the review committee.
HL7 INDIA LICENSE AGREEMENT
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Unlawful use of these products is strictly prohibited.
PLEASE READ THIS NOTICE CAREFULLY:
You have received as a member or purchased a copy of the HL7 Version 2.x
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Corporate members are authorized to: (a)
reproduce and distribute all HL7 copyrighted materials on an internal basis
solely for use within their organization, and (b) reproduce and distribute
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This authorization is provided if and only if (a) HL7 is clearly identified as
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excerpted Standards are clearly identified to end users. This
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Individual members are authorized to access the
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Non-members are granted the right to access (read) the
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Breaking the packaging seal constitutes acceptance of this license under
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accept the terms of this license agreement which applies to the HL7 Version 2.x
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decline the terms of the license agreement above for non-members and am
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HL7 INDIA Code of Ethics and Professional Conduct
Many U.S. standards and professional organizations, including
those in healthcare, have codes of ethics. After receiving suggestions
from several HL7 members, the Executive Committee decided to create an HL7 Code
of Ethics and Professional Conduct. We reviewed, and in some cases
incorporated, parts of the codes of ethics of ASC X-12, HIMA, ACM, ECHO, and
IEEE. The following is the HL7 Code of Ethics and Professional Conduct
adopted by the Executive Committee in December. We invite your comments.
We also expect you, as an HL7 member, to endorse and uphold them for the benefit
of all HL7 participants.
Commitment to ethical professional conduct is expected of every HL7
member. More specifically:
Only HL7 business will be conducted at HL7 meetings.
No marketing materials will be distributed or marketing-oriented presentations
made. Private, non-public meetings or functions, as well as recruiting
activities, should not be conducted during HL7 meetings and event times.
All HL7 members will comply with the applicable laws and
regulations applying to non-profit organizations, the HL7 bylaws and policies
and procedures adopted by the executive committee and the membership, and
applicable trademark and copyright law.
HL7 members will promote, acknowledge and support proper
and authorized use of the HL7 standard. By the same token, HL7 members
will not support or condone improper or unauthorized use of the standard.
HL7 members will not misrepresent use of the HL7 standard
in their products, services or organization or in others'.
HL7 members will contribute knowledge capital to further
the development of the standard. At the same time, members will respect
confidentiality agreements when applicable.
HL7 members will not participate in non-HL7 marketing
representing HL7 at industry conferences or other standards meetings.
HL7 will not endorse any member's products or services.
HL7 members will not participate in activities which give
the appearance of conflict of interest between HL7 and the member's
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